Email messages fall under our business record definition, and those emails that need to be retained for more than 540 days should be converted to a PDF file and saved in the appropriate OneFS folder holding similar business record types. Instructions for converting email messages to PDF can be found here:
Converting-Emails-to-Business-Records.aspx
IMPORTANT DATES:
March 1, 2026: The R3 platform stops accepting new messages.
April 1, 2026: Deadline to classify all previously submitted messages. Access to R3 will be disabled after this date, and unclassified messages will be purged from the R3 platform.
Email messages currently stored in R3 will be saved according to their retention schedule and be accessible for future discovery needs.
For any questions, please email omnicomdrdprogram@omnicomgroup.com.
Thank you,
Omnicom Technology